Office Manager

Our client is looking for an Office Manager.

Role Overview:

We are looking for a proactive, organised, and detail-oriented Office Manager to join client's team in Varna, Bulgaria. In this role, you will be responsible for ensuring the smooth day-to-day operation of the office, creating a comfortable and welcoming working environment, and supporting employees with administrative and organisational matters. You will work closely with the HR, Finance, and IT teams to coordinate office operations, support employee onboarding, and help maintain an efficient and positive workplace.

Key Responsibilities:

Office Management: Ensure the smooth daily operation of the office, maintain a clean, comfortable, and well-organised workspace, and coordinate meeting room arrangements;
Office Supplies & Inventory: Order and manage office supplies, including snacks, beverages, stationery, and other essentials. Monitor stock levels, maintain inventory records, and track office-related expenses;
Vendor & Service Coordination: Communicate with external service providers, including cleaning companies, couriers, maintenance services, and suppliers. Coordinate deliveries and ensure timely service;
Office Facilities: Assist with searching for and selecting office and residential rental properties, coordinate related administrative processes, and maintain accurate office agreements and documentation;
Equipment Management: Coordinate the purchase of office furniture and equipment, maintain inventory records, and assist the IT team with laptop purchases, accessories, repairs, and maintenance;
Employee Benefits: Coordinate employee health insurance arrangements with the insurance provider and assist colleagues with insurance-related questions and access to medical services;
Employee Onboarding & Offboarding: Support HR and Admin teams with onboarding and offboarding processes, including airport transfers, accommodation arrangements, office tours, and helping new employees settle in;
Team Events: Help organise team-building activities, internal events, and other employee engagement initiatives;
Administrative & Finance Support: Collaborate with the Finance team on employee benefits administration and provide general administrative assistance when needed.

Required Skills & Experience:

Previous experience in office administration, office management, or a similar administrative role;
Strong organisational and multitasking skills, with excellent attention to detail;
Good communication and interpersonal skills, with a friendly and service-oriented approach;
Ability to work independently, prioritise tasks, and solve day-to-day operational issues;
Confidence in communicating with external vendors and service providers;
Good knowledge of MS Office or Google Workspace;
Good command of English and Bulgarian, both written and spoken;
A proactive, responsible, and flexible approach to work;
Experience supporting HR processes, employee onboarding, or office-related procurement would be an advantage.

The company guarantees you the following benefits:

A positive workplace atmosphere that creates a culture of collaboration and support, making it a place you'll love working in;
Competitive compensation and regular career development reviews;
Flexible working hours and remote working options, you'll enjoy the freedom that the company provides;
A generous vacation and sick leave policy, allowing you to take time off and enjoy a work-life balance;
Financial assistance for professional development, helping you stay ahead of the curve and love your career path;
Educational Allowances that give you the opportunity to expand your knowledge and experience;
You'll have a monthly allowance for personal activities, giving you the opportunity to pursue your interests and hobbies outside of work;
A comprehensive health insurance plan, depending on your current location;
Referral program with financial rewards for bringing top talent to the company;
Engaging in team-building activities and corporate parties.